Exhibit Hall

Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001

Exhibitor Floor Plan

Exhibit Hall Hours

Wednesday, October 17 | 10 a.m. - 6 p.m.
Thursday, October 18 | 10 a.m. - 5 p.m.

Schedule and Deadlines

Order Products and Services

View ordering information for our exclusive and preferred vendors. Order early to get the best rates!

Exclusive and Preferred Vendors

Rules and Regulations Overview

NAB Show New York has adapted the following use-of-space rules from the International Association of Exhibitions and Events (IAEE) Guidelines for Display Rules and Regulations. Show Management has the authority to interpret or amend the rules at any time, all decisions are final, and all requested changes are at the Exhibitor’s expense. Your display products must fit within the confines of your booth and must be arranged so they do not obstruct neighboring exhibits. Exhibitors must comply with all Show, building and labor union rules and regulations.

New for 2018

Raised Floors

Per ADA requirements, exhibits with raised floors must be non-hazardous and wheelchair accessible. Edges of raised floors must be ramped or guarded sufficiently to prevent people from tripping or falling at transition. As a reminder, injury within contracted booth space is at the liability of the Exhibitor. See the Exhibitor Liability Insurance section under Show Rules for requirements.

Theaters

If you have a presentation theater, please submit a booth rendering for review including persons (to-scale, to show how many can fit in the presentation area) and include the theater capacity. Read the Booth Review Requirements for details.

Truss/Video Walls

All trusses (included ground-mount) and video walls must have a wet-stamped drawing from a licensed U.S. engineer and the final version must be approved by the Fire Marshal (ground-mount and hanging) and Freeman (hanging only). The structure must be built exactly as specified in the drawing.

For truss, this includes, but is not limited to, weather monitoring equipment, standby labor, etc. All outdoor trusses must also include a staking and ballasting plan, if needed, and the wind load must comply with IBC or ANSI E1.21.

LED and video walls must comply with ANSI E1.50-1, Requirements for the Structural Support of Temporary LED, Video & Display Systems. Any structures of any height (typically over 16 ft. tall) that the Fire Marshal deems to be unsafe and/or unstable is subject to being tied off to a structural element by the Official Service Contractor at the Exhibitor’s expense.

All contents of the booth are subject to onsite inspection. If any element of the booth does not meet structural integrity standards, it is subject to onsite changes at the Exhibitor’s expense.

Contact Us

For questions about:

  • Use-of-space rules
  • Show rules
  • Columns

Contact:
Brittany Doyle
Exhibits Manager
NAB Show New York
P: (202) 429-5356
Email Brittany


For questions about:

  • Rigging work rules and labor union regulations
  • Material handling work rules and labor union regulations

Contact:
Freeman Exhibit Services
P: (201) 299-7575
Email Freeman


For questions about:

  • Fire and safety regulations
  • Building rules
  • Install/dismantle work rules and labor union regulations
  • Electrical work rules and labor union regulations
  • Utilities work rules and labor union regulations
  • Cleaning work rules and labor union regulations

Contact:
Javits Convention Center
P: (212) 216-2090
Monday-Friday, 9 a.m. - 5 p.m. EST

Booth Review Requirements

Deadline: Friday, September 28

Island booths are required to submit a booth rendering for review by the deadline. Please submit your design via email, including a technical rendering (showing dimensions in feet) and a 3D graphic rendering (showing sight lines). If you have a presentation theater, please include persons (to-scale, to show how many can fit in the presentation area) and include the theater capacity.
 

Types of Booths


Use of Space and Hanging Signs

Exhibitors must adhere to the following rules. Any required onsite changes will be at the Exhibitor’s expense. If you are unclear about anything, please contact us.

A Linear Booth, also referred to as an “in-line” booth, is generally arranged in a straight line and has neighboring Exhibitors on its immediate right and left, leaving only one side exposed to the aisle. Linear Booths are most commonly in 10 ft. (3.05m) wide and 10 ft. (3.05m) deep segments.

A Corner Booth is a Linear Booth at the end of a series of in-line booths with exposure to intersecting aisles on two sides. All guidelines for Linear Booths apply.

A Perimeter Booth is a Linear Booth that backs up to an outside wall of the Facility rather than to another exhibit. All guidelines for Linear Booths apply to Perimeter Booths except that the maximum height of the display in the rear half of the booth is 12 ft. (3.66m).

Use of Space:

  • 8 ft. (2.44m) = Maximum height of display in rear half of booth, including products and materials
  • 4 ft. (1.22m) = Maximum height of display in front half of booth, including products and materials
  • When three or more Linear Booths are used in combination as a single exhibit space, the 4 ft. (1.22m) height limit is applied only to that portion of exhibit space, which is within 10 ft. (3.05m) of an adjoining booth
  • Hanging signs and trusses are NOT PERMITTED
  • Display materials should be arranged so they do not obstruct sight lines to neighboring Exhibitors
  • Company logos, branding, or signage may not face into an adjoining booth, including booths on either side or behind
  • Unfinished back-walls must be draped off; exposed framing and structure should not be visible from an aisle
  • All machinery and other large products must be set back from the aisles 12 inches (0.30m) for safety 

Canopies and ceilings must be approved by Show Management. Please email your detailed renderings to Show Management who will work with fire and safety prevention to gain approval.

Pipe-and-Drape:
Linear Booths are equipped with complimentary 8 ft. (2.44m) high white back-drape and 3 ft. (1.22m) high white side-drape. Drape is not intended as a display fixture; therefore, products and signs may not be attached or affixed. If you would like to display a banner, you may attach it to the pipe using s-hooks, which you can obtain from the Exhibitor Service Desk on site.

An Island Booth is a minimum of 20 ft. x 20 ft. = 400 sq.ft. (37.21 sq. m.) and is exposed to aisles on four sides.

Use of Space:

  • 25 ft. (7.62m) = Maximum height from ground to top of display or hanging sign
  • Walls must be finished (no exposed framing or structure) when visible from an aisle
  • Branding and graphics are permitted on walls along the aisle; however, we recommend you avoid solid walls on main aisles, as attendees generally find this type of setup uninviting
  • Machinery and other large products must be set back from the aisles by 12 inches (0.30m) for safety

Canopies, ceilings and multi-level booths must be approved by Show Management. Please email your detailed renderings to Show Management who will work with fire and safety prevention to gain approval.

20% Line-of-Sight Guideline

To ensure a fair and equitable experience for all Exhibitors, we strongly encourage you to do the following:

  • Exhibitors located on main aisles should avoid placing taller walls or substantial solid structures at the corners of their exhibits, particularly if the wall or structure covers more than 80% of the length or width of the space
  • Solid walls should feature a 6 ft. (1.83m) break (or plexiglass panels) every 30 ft. (9.14m) to allow for clean line-of-sight to nearby booths
  • Exhibitors may use Plexiglass or a similar see-through material to create taller structures/walls that will allow for line-of-sight above 4 ft.
  • See configuration examples
  • 20' x 20' (6m x 6m) should include a 4' break on all four sides on structures above 4' tall
  • 30' x 30' (9m x 9m) should include a 6' break on all four sides on structures above 4' tall
  • 40' x 80' (12m x 24m) should include an 8' break on the two 40' sides and 16' on the two 80' side.

Hanging Signs and Trusses:

  • Hanging trusses and signs are permitted
  • Freeman is the exclusive rigging provider for NAB Show New York. For more information visit the Freeman Service Kit
  • To ensure a speedy move-in, we recommend you label and pack your hanging sign separately, so it can be easily identified on site, as it will likely need to be installed before other parts of your exhibit can be constructed. Freeman offers dedicated hanging sign shipping labels in the Freeman Service Kit

A Split-Island Booth is a Peninsula Booth, which shares a common back-wall with another Peninsula Booth. Split-Island booths are exposed to aisles on three sides.

Exhibitors are encouraged to contact their neighboring Exhibitor in advance to discuss their designs. NAB will supply you with the proper contact name and phone number upon request.

Pipe-and-drape is not provided between split-island booths. You can order pipe-and-drape at your expense through the Freeman Service Kit.

Use of Space:

  • 25 ft. (7.62m) = Maximum height from ground to top of display or hanging sign
  • Back-walls facing into a neighboring booth must be finished (no exposed framing or structure) in a neutral color with no text or graphics. Back-walls in violation of this rule will be draped at the Exhibitor's expense
  • Walls must be finished (no exposed framing or structure) when visible from an aisle
  • Branding and graphics are permitted on walls along the aisle; however, we recommend you avoid solid walls on main aisles, as attendees generally find this type of setup uninviting
  • Machinery and other large products must be set back from the aisles by 12 inches (0.30m) for safety

Canopies, ceilings and multi-level booths must be approved by Show Management. Please email your detailed renderings to Show Management who will work with fire and safety prevention to gain approval.

Hanging Signs and Trusses:

  • Hanging signs are permitted but must be set back, 10 ft. (3.05m) if double-sided and 5 ft. (1.52m) if single-sided, from adjacent booths and be directly over contracted space only. Single-sided graphics may only face into contracted booth space
  • Hanging trusses are NOT permitted
  • Freeman is the exclusive rigging provider for NAB Show New York. For more information visit the Freeman Service Kit

To ensure a speedy move-in, we recommend you label and pack your hanging sign separately, so it can be easily identified on site, as it will likely need to be installed before other parts of your exhibit can be constructed. Freeman offers dedicated hanging sign shipping labels in the Freeman Service Kit


Work Rules and Labor Union Regulations

Exhibitor Appointed Contractors (EACs) are hired by exhibitors to build and dismantle exhibits. EACs supply their own on-site management and hire exhibit building labor employed by the Javits Center. In order to hire labor directly from the Center, EACs must open an account, which requires, among other things, the posting of a guarantee of payment bond or letters of credit and the fulfillment of certain insurance requirements.

Rigging and material handling labor is exclusive to and should be ordered through the Official Service Contractor, Freeman. All lifts must be provided by Freeman or Javits.

The use of motorized lifting equipment and mechanical material handling equipment (such as mechanical scooters and carts) by Exhibitors and EACs is prohibited.

Please review the Javits’ Center Operational Policies for details about labor union regulations, including:

  • Exhibitor Appointed Contractors
  • Exhibit Building – Booth Install/Dismantle
  • Company Personnel as Managers and Supervisors
  • Cleaning
  • Electrical
  • Freight Moving – Material Handling/Drayage/Hand Carry Policy
  • Plumbing
  • Rigging
  • Telephone

If you have questions about these items, please call Javits Center at 212-216-2090, Monday-Friday, 9 a.m. - 5 p.m. EST.

View the Operational Policies


Building Rules

Exhibitors and Exhibitor Appointed Contractors (EACs) must follow the Javits’ Building Rules, including:

  • Animals
  • Banners and Signs
  • Decorations
  • Delivery of Freight
  • Display Vehicles (Note: You also need to complete the Vehicle Placement Form through the Freeman Service Kit)
  • Elevators and Escalators
  • Exhibit Booth Construction and Decoration
  • Fire Safety
  • Fireworks
  • Flammable Liquids
  • Hazardous Materials
  • High Risk Activities
  • Hot Work
  • Maintaining Access and Egress
  • Motorized Vehicles
  • Painting or Making Building Alterations
  • Personal Transporters – Scooters
  • Propane
  • Security
  • Smoking
  • Storage

If you have questions about these items, please call Javits Center at 212-216-2090, Monday-Friday, 9 a.m. - 5 p.m. EST.

View the Building Rules


Show Rules

All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA). Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800) 514-0301 and from the ADA website.

Examples of how to design an ADA-compliant exhibit:

  • Make exhibits wheelchair accessible by ramping raised exhibit flooring without extending a ramp into the aisle. Note: a standard wheelchair ramp should have a grade no steeper than 1:12. This means that for every inch of rise (change in height), there should be 12 inches of run (change in length)
  • Ramp the entry or use hydraulic lifts to trailer exhibits
  • Avoid double-padded plush carpet to ease mobility device navigation
  • Provide the same attendee experience on both levels of a two-story exhibit
  • Offer a signer or other auxiliary hearing-impaired apparatus for sound presentations or have a printed copy of the presentation available
  • Run an audio presentation for people with sight problems
  • Arrange touch screen displays at a height to accommodate a person sitting in a wheelchair

Service Animals

  • Under ADA’s regulations, the definition of “service animal” is limited to a dog that is individually trained to do work or perform tasks for an individual with a disability. The task(s) performed by the dog must be directly related to the person’s disability.
  • Under the ADA, “comfort,” “therapy,” or “emotional support” animals do not meet the definition of a service animal.

Per Javits’ Building Rules, trained service animals for persons with disabilities are permitted as described in the "Accessibility" information on the Center's website. No other animals are permitted in the Center except as part of an approved exhibit, activity or performance legitimately requiring the use of animals. Event manager's must obtain necessary permits and comply with all relevant laws (including, but not limited to, the NYS prohibition of animal fighting). If approved by the Center, animals must be on a leash, within a pen or under similar control at all times. The owner takes full responsibility of his/her animal.

Balloons must be approved by Show Management. Please email your request to Show Management who will work with the facility to gain approval.

Carpet or professional floor covering in your booth is MANDATORY but not included with your booth purchase (unless you’ve purchased a Turnkey Furniture Package). Floor covering must be over the entirety of your booth space; area rugs are unacceptable. If you are not providing your own floor covering, you may rent it via the Freeman Service Kit.

Booths without floor covering by 6 p.m. on Tuesday, October 16 will automatically have carpet installed by Show Management (billed by Freeman) at the Exhibitor’s expense.

Utility connections (electrical or internet wires, air/water/gas hoses, etc.) must be hidden from view, to maintain an elevated level of safety and professional appearance.

Per ADA requirements, exhibits with raised floors must be non-hazardous and wheelchair accessible. Edges of raised floors must be ramped or guarded sufficiently to prevent people from tripping or falling at transition.

Booth Personnel, Manufacturer Representatives, Models, Hosts/Hostesses, and Mascots must wear an Exhibitor or Manufacturer Representative badge at all times, remain within the confines of the contracted booth space, and maintain a professional appearance. Any gender used by Exhibitors to promote their products at NAB Show New York by using overtly sexual or suggestive methods is prohibited. If for any reason an exhibit and/or its contents are deemed objectionable to Show Management, the Exhibitor will be asked to alter the attire of its staff.

NAB Show New York further recommends that you encourage your Booth Personnel to:

  • abstain from overt statements or offensive humor, which would disparage the dignity of any individual or group;
  • substitute asexual words (e.g. sales representative or sales person instead of salesman);
  • refrain from using labels (e.g., referring to women as “girls”); and
  • eliminate from all marketing collateral sexist language (i.e., replace masculine pronouns with he or she, or reword sentences or phrases) and discriminatory jokes or visual aids that Show people in stereotypical roles by presenting individuals without bias regardless of sex, race, age, groups, etc.

Canopies, ceilings and multi-level booths must be approved by Show Management. Please email your detailed renderings to Show Management who will work with fire and safety prevention to gain approval.

Please review the Javits rules for fire and safety rules for multi-level and covered booths.

Canopies must comply with Use-of-Space rules. The bottom of the canopy should not be lower than 7 ft. (2.13m) from the floor within 5 ft. (1.52m) of any aisle. Canopy supports should be no wider than three inches 3 in. (.08m). This applies to any booth configuration that has a sight-line restriction, such as a Linear Booth.

Due to potential tax liability and other concerns, NAB Show New York strictly prohibits over-the-counter sales (i.e., cash, check or credit card). Exhibitors may take business orders for future delivery.

If after one warning by Show Management, the offending Exhibitor does not comply with these regulations, Show Management may apply the following penalties:

  • Remove the product and store it at the Exhibitor’s expense (billed by Freeman).
  • Shut off power to the Exhibit.
  • Close the Exhibit for the remainder of the Show.
  • Take away accumulated Priority Points.

Exhibitor will be responsible for all charges, and there will be no refunds on Exhibit space or services.

Drones must be approved by Show Management. Please email your detailed renderings to Show Management who will work with fire and safety prevention to gain approval. If approved, drones must be fully enclosed in netting, plastic or another safety barrier. Netting must be made of material that is sturdy enough to prevent drones from breaking or escaping the enclosure.

Per the booth contract, Exhibitors are required to carry comprehensive general liability insurance and it must be procured at the exhibitor’s sole expense. You do not need to submit a copy of your insurance, but you are required to have it available on site in case it’s requested. Note that exhibitor liability insurance is separate from Exhibitor Appointed Contractor (EAC) insurance which must be submitted pre-show. Coverage requirements are outlined below.

  • The insurance must be maintained through the term of the contract (October 15-19, 2018) and must cover against claims for bodily injury, death and property damage occurring in or upon or resulting from the premises leased by NAB Show New York. Such insurance shall include contractual liability and product liability coverage, with combined single limits of liability.
  • Such insurance shall name the National Association of Broadcasters (NAB), Jacob K. Javits Convention Center and Freeman as additionally insured.
  • Workers Compensation and Occupational Disease Insurance shall be in full compliance with all federal and state laws, covering all the Exhibitor's employees engaged in the performance of any work for and/or by the Exhibitor.
  • All property of the Exhibitor is understood to remain under its custody and control in transit to and from the confines of the Exhibit Hall and during the Show.

You most likely can add the above to an existing insurance policy. Please contact your insurance company directly. If you don’t have an insurance company, NAB partners with Buttine Underwriters Purchasing Group LLC.

NAB Show New York, Jacob K. Javits Convention Center, Freeman, all other contracted vendors of the Show and their agents or employees shall not be responsible for any loss, theft, or damage to the property of the Exhibitor or its employees or representatives. Further, the aforementioned parties will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the Exhibitor, and the Exhibitor shall indemnify and hold harmless the aforementioned parties from all liability which might ensure from any cause whatsoever. If the Exhibitor’s materials fail to arrive, the Exhibitor is nevertheless responsible for all amounts due. The Exhibitor understands that none of the organizations or sponsors maintain insurance covering the Exhibitor’s property, and it is the sole responsibility of the Exhibitor to obtain such insurance.

Additional insurance and/or fire marshal approval may be necessary for certain booth sizes or equipment. Review the Javits’ Building Rules for details.

Centerplate is the exclusive food and beverage provider for the Javits Convention Center. All food and beverage, including marketing giveaways (i.e. bottles of water), must be purchased from, and supplied by, the in-house catering provider. All alcoholic beverages must be served by an employee of the in-house catering provider who is a certified bartender. Corkage fees may be assessed for any food and beverage brought into the Facility.

These activities are permitted; however, the laws and regulations vary from state to state and often have requirements (e.g., payment of taxes, age limitations, etc.). For raffle/gaming inquiries, please contact the NYS Gaming Commission.

Review the Javits’ Building Rules for fire safety regulations. See the Exhibitor Liability Insurance section for details about insurance requirements.

  • Injury within contracted booth space is at the liability of the Exhibitor.
  • All trusses and video walls must have a wet-stamped drawing from a licensed U.S. engineer and the final version must be approved by Javits’ Fire Marshal and Freeman. The structure must be built exactly as specified in the drawing. For truss, this includes, but is not limited to, weather monitoring equipment, standby labor, etc. All outdoor trusses must also include a staking and ballasting plan, if needed, and the wind load must be in accordance with IBC or ANSI E1.21.
  • Any structures of any height (typically over 16 ft. tall) that Javits’ Fire Marshal deems to be unsafe and/or unstable is subject to being tied off to a structural element at the Exhibitor’s expense.
  • All contents of the booth are subject to onsite inspection. If any element of the booth does not meet structural integrity standards, it is subject to onsite changes at the Exhibitor’s expense.
  • All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring Exhibitors, laborers or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate wind that may occur in the Exhibit Hall when freight doors are open.
  • Exhibitors should ensure that any display fixtures such as tables, chairs, racks or shelves are designed and installed properly to support the product or materials to be displayed.
  • No items may be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floor, ceiling, furniture or other property of the Convention Center. The cost of repairing damages to the Convention Center, inflicted by the Exhibitor, its employees, contractors or representatives, will be billed to and paid for by the Exhibitor.
  • Special caution should be taken when demonstrating machinery or equipment that has moving parts or any product that is otherwise potentially dangerous. Machinery and other large equipment must be set back 12 inches (0.30m) to prevent accidental injury. Demonstrations should only be conducted by qualified personnel.
  • The use of Segway’s, skateboards, hover boards, in-line skates, roller skates, scooters (either motorized or foot-powered) are not permitted on facility property(s). This includes all non-ADA approved mobility devices.
  • Logos, lights, gobos, flashing lights, lasers, and the like, may not shine outside the contracted booth space. For example, Exhibitors may not shine logos onto the ceiling, aisles, facility wall or adjacent booths.
  • Lighting, fixtures, lighting trusses and overhead lighting must be within the boundaries of the exhibit space.
  • If an Exhibitor that is eligible to hang signage wishes to have lighting directed onto the signage from outside of the contracted booth space, the lighting must be hung within 5 ft. (1.5m) of the booth space unless the physical structure of the Convention Center requires otherwise. In this case, the lights must be placed as close as possible. When this approach is used, lighting must be focused onto the signage and may not bleed into neighboring booth spaces.
  • Lighting that is potentially harmful, such as lasers, ultraviolet lights, flashing or strobe lights that can trigger photosensitive epilepsy should comply with facility rules and be approved in writing by Show Management.
  • Lighting that spins, rotates, pulsates, and other specialized lighting effects should be in good taste and should not interfere with neighboring Exhibitors or otherwise detract from the general atmosphere of the event.
  • LED lights are recommended. They can be very bright yet generally generate less heat and require less electricity.
  • Show Management reserves the right to determine action for those Exhibits in violation including, but not limited to, removing/turning off lighting that’s in violation. The Exhibitor will be responsible for any charges related to this action.

Photographing or videotaping any Exhibit, other than one's own contracted booth, is strictly prohibited. A booth and/or its products(s) may be photographed or videotaped only with the express written permission of the contracted Exhibitor of that booth. Photographing or videotaping in communal areas, or the Show in general, requires written permission from Show Management.

Solicitation of tips or special payments of any kind is prohibited. Any attempt to solicit a gratuity by a contractor or facility employee for any service should be reported to Show Management immediately.

The decibel limit is 80 decibels, and all speakers must be within the confines of and face into the contracted booth space.

  • Show Management reserves the right to request that an Exhibitor turns down their sound if it does not meet the decibel limit when measured by Show Management.
  • The Javits Convention Center retains the right to regulate the volume of any sound, whether it be music, voice, special or artificial effects to the extent that the same interferes with other lessees within the facilities or is determined to be offensive or otherwise violates the terms of the lease agreement and the building policies.
  • Singing, dancing, use of musical instruments or any other type of live performance must be approved by Show Management. See additional guidelines under Theater Demonstrations.
  • Music played in your booth, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI, and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music.
  • Show Management reserves the right to determine action for those Exhibits in violation, including but not limited to, requiring modification to the direction of speakers and/or shutting off power to the offending portion of the Exhibit. The Exhibitor will be responsible for any charges related to these actions.

Per the building’s storage policy, no storage of any kind is allowed behind booths or near electrical service. You can order storage through the Freeman Service Kit.

Per the terms and conditions of the booth reservation contract signed at the time of reservation, exhibitors may not assign, sublet or share their exhibit space with another business or firm unless approval has been obtained in writing from Show Management. Any approved entity must sign a contract with Show Management.

Such firm must be a corporate parent or subsidiary of the Exhibitor, or another subsidiary of the parent corporation, and must be prepared to provide to Show Management written documentation of the relationship upon request. For a fee, Show Management will provide directory listing(s) for such firms.

A firm that has not signed a contract with Show Management may not be represented on the Exhibit Floor. Show Management retains the right to administer and remove from the exhibition any company without a signed contract. Exhibitors must show goods manufactured or dealt in by them in the regular course of business. Should an article of a non-exhibiting firm be required for operation or demonstration in Exhibitor’s display, identification of such article shall be limited to the usual and regular nameplates, imprint or trademark under which same is sold in the general course of business.

No Exhibitor may distribute show-specific commercial publications or other commercial media specifically directed to Show attendees from its exhibit space without prior written consent of Show Management.

Suitcasing and outboarding rules and regulations pertain to the Show Floor, NAB Show New York public areas, the Javits Convention Center and official Conference hotels.

NAB Show New York restricts Exhibitors from hosting or participating in competing or conflicting events or activities that occur during official NAB Show New York hours; this is considered “outboarding”. Exhibitors violating this policy will be subject to cancellation of their booth without refund and may not be invited to participate in future events.

NAB Show New York has a zero-tolerance policy regarding “suitcasing”. All marketing and promotion must remain within the contracted exhibit space. Marketing materials may not be placed on conference tables or other areas that are not within the boundaries of the booth, both inside and outside of the Exhibit Hall. Show Management reserves the right to remove individuals or discard display materials that do not comply with these guidelines.

If you have a presentation theater, please submit a booth rendering for review including humans (to-scale, to show how many can fit in the presentation area) and include the theater capacity. Read the Booth Review Requirements for details.

  • Audience members and booth personnel must be able to fit within the confines of the contracted booth space. Spectators may not block aisle traffic or interfere with access to a neighboring Exhibit.
  • Exhibitors are responsible for assigning staff or hiring security to manage crowd control and ensure clear access to aisles and neighboring Exhibits. You can hire security through DTA Security Services.
  • Special caution should be taken when demonstrating machinery or equipment that has moving parts or any product that is otherwise potentially dangerous. Machinery and other large equipment must be set back 12 inches (0.30m) to prevent accidental injury. Demonstrations should only be conducted by qualified personnel.
  • Show Management reserves the right to determine action for those Exhibits in violation including, but not limited to, forcing security and/or shutting off power to the offending portion of the exhibit. The Exhibitor will be responsible for any charges related to these actions.

To operate any transmitter or transmitting device (which includes but is not limited to wireless microphones, walkie-talkies, portable transmitters and satellites) at NAB Show New York, the exhibitor must have the appropriate license(s) from the Federal Communications Commission (FCC) and comply with all pertinent FCC rules and regulations. Note that these devices, when used, may interfere with equipment being used by others. If a signal from a transmitter or transmitting device causes interference, the exhibitor will be required to:

  • Turn the transmitter off if it is not properly licensed.
  • If it is properly licensed but still causes interference, the Exhibitor may be required to turn the power down, redirect the signal or otherwise work with NAB Show New York and others to help resolve the interference problem.
  • The FCC rules regarding transmitters can be complicated; NAB Show New York suggests discussing options with a lawyer or consultant. The Association of Federal Communications Consulting Engineers is a good resource – www.afcce.org.

Hanging trusses are permitted in Island booths greater than 400 sq. ft. (37.2sqm). Hanging trusses are not permitted in Linear or Split-Island booths.

Freeman is the exclusive rigging provider for NAB Show New York. For more information visit the Freeman Service Kit.

Truss and equipment hanging from truss must fit within the confines of the booth and comply with Use-of-Space rules.

Exhibitors agree to comply with and conform to all federal and state laws and regulations including but not limited to commerce, tax and export laws/regulations. A personal or concealed weapon of any type is not permitted. The Javits Convention Center has a no gun policy. Only active members of law enforcement are permitted to bring firearms into the JKJCC.

Key Contacts

NAB Show New York Staff

Each exhibitor at NAB Show New York has their own dedicated sales representative on the Exhibit Sales Team to assist with your space needs. Once you begin building out your exhibit space, you’ll have the Exhibit Services Team at your disposal to assist with any show planning and logistical questions.

Meet the Team

Exclusive and Preferred Vendors

We partner with a variety of vendors to make the exhibitor experience seamless. Take advantage of these resources, if you have logistical questions about the services they provide.

Vendor Contact Information

Why come to NAB Show New York?

"We’ve exhibited at this Show now for several years, and we’ve seen it grow from strength to strength since the takeover by NAB, and the rebrand to NAB Show NY. Capturing visitors from the local and national top broadcasters, radio, post production, media and entertainment facilities, it’s one not to miss!"


Lauren Carter JonesLauren Carter-Jones
Marketing Manager
Adder Technology

 

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