Exhibit Hall

Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001

Exhibitor Floor Plan

Exhibit Hall Hours

Wednesday, October 16 | 10 a.m. - 6 p.m.
Thursday, October 17 | 10 a.m. - 5 p.m.

Schedule and Deadlines

Order Products and Services

View ordering information for our exclusive and preferred vendors. Order early to get the best rates! 

Exclusive and Preferred Vendors

A list of important Exhibitor dates and deadlines.

Print this Checklist

View ordering information for vendor deadlines on this list.

Exhibitor Deadlines

Deadlines

Deadline Action Item
Complete immediately Register your Booth Staff and Exhibitor Appointed Contractors
Complete immediately Update your online company listing
Complete immediately Book housing and make travel arrangements
Complete immediately Promote your exhibit to enhance booth traffic
Friday, December 15 Exhibit space payment due (60%)
Friday, June 15 Final Exhibit space payment due (100%)
Wednesday, August 21 Lead retrieval early ordering discount deadline
Thursday, September 5 Lead retrieval advanced ordering discount deadline
Saturday, September 14 Security early ordering discount deadline
Saturday, September 14 Deadline to apply for Buttine Exhibitor Liability Insurance (preferred insurance vendor)
Monday, September 16
8 a.m. - 2:30 p.m.
Advance shipments (must be crated, boxed, or skidded) may begin arriving at the Freeman warehouse
Monday, September 16 International Shipping: Deadline for arrival of LCL sea freight to New York terminal
Tuesday, September 17 Deadline for your company name and booth number and product categories to be included in the printed Show Guide. Information will be pulled from the Exhibitor Dashboard first thing on September 19.
Monday, September 23 Freeman advanced ordering discount deadline (rigging, material handling, labor, AV, furnishings, carpet, graphics)
Monday, September 23 International Shipping: Deadline for arrival of FCL sea freight to Newark / Elizabeth, NJ port
Friday, September 27 Booth diagram due to Show Management for island booths
Friday, September 27 Exhibitor Appointed Contractor (EAC) registration deadline
Friday, September 27 Housing deadline
Monday, September 30 International Shipping: Deadline for arrival of air freight to New York (JFK) airport
Tuesday, October 1 Last day to order a Turnkey Booth
Tuesday, October 1 Javits advanced ordering discount deadline (utilities, cleaning, electrical, catering, internet/telecommunications)
Monday, October 7
8 a.m. – 2:30 p.m.
Last day for shipments to arrive at the Freeman warehouse without surcharge
Tuesday, October 15 Guest Pass rate increases from $0 to $25 after this date

Onsite Schedule

Date Action Item
Monday, October 14 Direct-to-Show deliveries may begin arriving at the Jacob K. Javits Convention Center
Monday, October 14
7:30 a.m. – 7 p.m.
Exhibitor and EAC Hall access
Exhibitors and EAC’s may pick up a wristband from security at the exhibit hall entrance.
Monday, October 14
8 a.m. – 4:30 p.m.
Freeman move-in (labor, freight, service desks)
Carriers must check in by 2:30 p.m. for same-day unloading. Overtime charges for labor and material handling apply Monday – Friday, 4:30 p.m. to 8 a.m.
Tuesday, October 15
9 a.m. – 4 p.m.
Exhibitor and EAC Registration open
Tuesday, October 15
7:30 a.m. – 9 p.m.
Exhibitor and EAC Hall access
Tuesday, October 15
8 a.m. – 4:30 p.m.
Freeman move-in (labor, freight, service desks)
Carriers must check in by 2:30 p.m. for same-day unloading. Holiday rates will apply for labor and material handling apply Monday – Friday, 4:30 p.m. to 8 a.m. All crates must be labeled for removal by 3 p.m.
Tuesday, October 15
1 p.m. – 6 p.m.
Manufacturer Representative Hall access
Wednesday, October 16
7:30 a.m. – 9 a.m.
EAC wristband pick-up
Note: EACs must be off the floor by 9:30 a.m.
Wednesday, October 16
7:30 a.m. – 6 p.m.
Registration open
Wednesday, October 16
7:30 a.m. – 9:30 a.m.
EAC Hall access
Wednesday, October 16
7:30 a.m. – 7 p.m.
Exhibitor and Manufacturer Representative Hall access
Wednesday, October 16
10 a.m. – 6 p.m.
Exhibit Hall open (booth must be staffed at all times)
Thursday, October 17
7:30 a.m. – 5 p.m.
Registration open
Thursday, October 17
7:30 a.m. – 9 p.m.
Exhibitor and Manufacturer Representative Hall access
Thursday, October 17
10 a.m. – 5 p.m.
Exhibit Hall open (booth must be staffed at all times)
Thursday, October 17
5:45 p.m. – 7:30 p.m.
EAC wristband pick-up
Note: EAC access starts at 5:15 p.m.
Thursday, October 17
5 p.m. – 9 p.m.
Freeman move-out (labor, freight, service desks)
Empty return by 9 p.m. Overtime charges for labor and material handling apply Monday – Friday, 4:30 p.m. to 8 a.m.
Thursday, October 17
6:15 p.m. – 9 p.m.
EAC Hall access
Friday, October 18
7:30 a.m. – 9 a.m.
EAC wristband pick-up
Friday, October 18
7:30 a.m. – 10 a.m.
Exhibitor and EAC Hall access
Friday, October 18
8 a.m. – 10 a.m.
Freeman move-out (labor, freight, service desks)
Carriers must check in by 8 a.m. All Exhibitor materials must be removed by 10 a.m. Overtime charges for labor and material handling apply Monday – Friday, 4:30 p.m. to 8 a.m.

Key Contacts

NAB Show New York Staff

Each exhibitor at NAB Show New York has their own dedicated sales representative on the Exhibit Sales Team to assist with your space needs. Once you begin building out your exhibit space, you’ll have the Exhibit Services Team at your disposal to assist with any show planning and logistical questions.

Meet the Team

Exclusive and Preferred Vendors

We partner with a variety of vendors to make the exhibitor experience seamless. Take advantage of these resources, if you have logistical questions about the services they provide.

Vendor Contact Information

Why come to NAB Show New York?

"We’ve exhibited at this Show now for several years, and we’ve seen it grow from strength to strength since the takeover by NAB, and the rebrand to NAB Show NY. Capturing visitors from the local and national top broadcasters, radio, post production, media and entertainment facilities, it’s one not to miss!"


Lauren Carter JonesLauren Carter-Jones
Marketing Manager
Adder Technology

 

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