Exhibit Hall: 3A/B (Crystal Palace, Level 3)

Jacob K. Javits Convention Center of New York
655 West 34th Street New York, NY 10001

Exhibitor Dashboard

Exhibitor Floor Plan

Exhibit Hall Hours

Wednesday, October 17 | 10 a.m. - 6 p.m.
Thursday, October 18 | 10 a.m. - 6 p.m.

Schedule and Deadlines

Order Products and Services

Ordering information for our exclusive and preferred vendors is now available. Order early to get the best rates!

View Exclusive and Preferred Vendors

A list of important Exhibitor dates and deadlines.

Print this Checklist

View ordering information for vendor deadlines on this list.

Exhibitor Deadlines

Pre-Show Deadlines

Deadline Action Item
Complete immediately Register your Booth Staff and Exhibitor Appointed Contractors
Complete immediately Update your online company listing
Complete immediately Book housing and make travel arrangements
Complete immediately Promote your exhibit to enhance booth traffic
Friday, December 15 Exhibit space payment due (60%)
Friday, June 15 Final Exhibit space payment due (100%)
Wednesday, August 22 Lead retrieval early ordering discount deadline
Wednesday, September 6 Lead retrieval advanced ordering discount deadline
Friday, September 14 Security early ordering discount deadline
Saturday, September 15 Deadline to apply for Buttine Exhibitor Liability Insurance (preferred insurance vendor)
Monday, September 17
8 a.m. - 2:30 p.m.
Advance shipments (must be crated, boxed, or skidded) may begin arriving at the Freeman warehouse
Monday, September 17 International Shipping: Deadline for arrival of LCL sea freight to New York terminal
Tuesday, September 18 Deadline for your company name and booth number and product categories to be included in the printed Show Guide. Information will be pulled from the Exhibitor Dashboard first thing on September 19.
Monday, September 24 Freeman advanced ordering discount deadline (rigging, material handling, labor, AV, furnishings, carpet, graphics)
Monday, September 24 International Shipping: Deadline for arrival of FCL sea freight to Newark / Elizabeth, NJ port
Friday, September 28 Booth diagram due to Show Management for island booths
Friday, September 28 Exhibitor Appointed Contractor (EAC) registration deadline
Friday, September 28 Housing deadline
Monday, October 1 Last day to order a Turnkey Booth
Monday, October 1 International Shipping: Deadline for arrival of air freight to New York (JFK) airport
Tuesday, October 2 Javits advanced ordering discount deadline (utilities, cleaning, electrical, catering, internet/telecommunications)
Friday, October 5
8 a.m. – 2:30 p.m.
Last day for shipments to arrive at the Freeman warehouse without surcharge
Tuesday, October 16 Guest Pass rate increases from $0 to $25 after this date

Onsite Schedule

Date Action Item
Monday, October 15 Direct-to-Show deliveries may begin arriving at the Jacob K. Javits Convention Center
Monday, October 15
7:30 a.m. – 4:30 p.m.
Exhibitor and EAC Registration open
Monday, October 15
7:30 a.m. – 6 p.m.
Exhibitor and EAC Hall access
Monday, October 15
8 a.m. – 4:30 p.m.
Freeman move-in (labor, freight, service desks)
Carriers must check in by 2:30 p.m. for same-day unloading. Overtime charges for labor and material handling apply Monday – Friday, 4:30 p.m. to 8 a.m.
Monday, October 15
2 p.m. – 4:30 p.m.
EAC next-day wristband pick-up
Tuesday, October 16
7:30 a.m. – 4:30 p.m.
Exhibitor and EAC Registration open
Tuesday, October 16
7:30 a.m. – 6 p.m.
Exhibitor and EAC Hall access
Tuesday, October 16
8 a.m. – 4:30 p.m.
Freeman move-in (labor, freight, service desks)
Carriers must check in by 2:30 p.m. for same-day unloading. Overtime charges for labor and material handling apply Monday – Friday, 4:30 p.m. to 8 a.m. All crates must be labeled for removal by 3 p.m.
Tuesday, October 16
1 p.m. – 6 p.m.
Manufacturer Representative Hall access
Tuesday, October 16
2 p.m. – 4:30 p.m.
EAC next-day wristband pick-up
Wednesday, October 17
7:30 a.m. – 9 a.m.
EAC wristband pick-up
Note: EACs must be off the floor by 9:30 a.m.
Wednesday, October 17
7:30 a.m. – 6 p.m.
Registration open
Wednesday, October 17
7:30 a.m. – 9:30 a.m.
EAC Hall access
Wednesday, October 17
7:30 a.m. – 7 p.m.
Exhibitor and Manufacturer Representative Hall access
Wednesday, October 17
10 a.m. – 6 p.m.
Exhibit Hall open (booth must be staffed at all times)
Thursday, October 18
7:30 a.m. – 6 p.m.
Registration open
Thursday, October 18
7:30 a.m. – 9 p.m.
Exhibitor and Manufacturer Representative Hall access
Thursday, October 18
10 a.m. – 6 p.m.
Exhibit Hall open (booth must be staffed at all times)
Thursday, October 18
5:45 p.m. – 7:30 p.m.
EAC wristband pick-up
Note: EAC access starts at 6:15 p.m.
Thursday, October 18
6 p.m. – 9 p.m.
Freeman move-out (labor, freight, service desks)
Empty return by 9 p.m. Overtime charges for labor and material handling apply Monday – Friday, 4:30 p.m. to 8 a.m.
Thursday, October 18
6:15 p.m. – 9 p.m.
EAC Hall access
Thursday, October 18
6:30 p.m. – 7:30 p.m.
EAC next-day wristband pick-up
Friday, October 19
7:30 a.m. – 9 a.m.
EAC wristband pick-up
Friday, October 19
7:30 a.m. – 10 a.m.
Exhibitor and EAC Hall access
Friday, October 19
8 a.m. – 10 a.m.
Freeman move-out (labor, freight, service desks)
Carriers must check in by 8 a.m. All Exhibitor materials must be removed by 10 a.m. Overtime charges for labor and material handling apply Monday – Friday, 4:30 p.m. to 8 a.m.

Key Contacts

NAB Show New York Staff

Each exhibitor at NAB Show New York has their own dedicated sales representative on the Exhibit Sales Team to assist with your space needs. Once you begin building out your exhibit space, you’ll have the Exhibit Services Team at your disposal to assist with any show planning and logistical questions.

Meet the Team

Exclusive and Preferred Vendors

We partner with a variety of vendors to make the exhibitor experience seamless. Take advantage of these resources, if you have logistical questions about the services they provide.

Vendor Contact Information

Why come to NAB Show New York?

"I’m pleased with the turnout and types of attendees that participate in NAB Show New York — the east coast needed a strong broadcast exhibition and presence. Along with network broadcasters, we see many additional account opportunities for users of professional broadcast-quality video and audio equipment that are in the regional area. The New York location makes this a destination show, and co-location with AES gives us a stronger opportunity to grow our business. NAB knows how to market and promote a show, making NAB Show New York a worthy investment!"


Bob McAlpineRobert McAlpine
CEO
Cobalt Digital

 

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