NAB Show New York

Speaker Services and FAQs

Experience Matters. And so do our Speakers! Thank you for your willingness to share your time, knowledge, and resources with the NAB Show® New York community. We want to ensure that your time at NAB Show New York is both pleasant and enjoyable. The following information and services, including an online Speaker Ready Room, will help you prepare pre-show and onsite for your presentation.


When and how are Speakers selected?

There are over 35 Sessions taking place at NAB Show New York, within several targeted Programs, Workshops and Post|Production Conference. Each Program is different, but typically Speakers are selected by the NAB Show New York Program Advisory Group, industry surveys and the all-industry Call for Speakers. The NAB Show New York Program is finalized by the end of August, with most speakers selected by that time.

What are the technical specifications for my Session?

Room specifications vary depending on the location. You will be able to review the audio-visual and room specifications for your Session upon being notified of acceptance and after you have logged into the Speaker Ready Room.

Do you have to be an Exhibitor to submit a speaker proposal?

No. Anyone can submit a speaker within any of the established sessions.

Can we submit a proposed list of panelists and moderator for a session?

Yes. This can be done in the submission process.

Can we submit speakers/instructors for Post|Production Conference?

We don’t solicit submissions for the Post|Production Conference training event.

Are all sessions made up of panels?

No. As we do have some panels, all sessions have to consist of at least one primary speaker.

It says there are moderated panel presentations and keynote presentations. What is the format for each type of presentation?

As a moderator in a moderated panel presentation, you are moderating a panel of speakers in a session. The moderator does have the opportunity to work with speakers on the subject and flow of the session. In a keynote presentation you are the main presenter of the Session.

Is there someone we can speak with to discuss suggestions on how to improve our session (or submission) in 2017?

Yes. Email a request to:

If I submit a proposal after the deadline, can I be considered for the next Show or will I need to re-submit?

You will have to re-submit when the next Call for Speakers is announced.

Is there a maximum number of speakers we can submit?

No. Multiple speakers can be submitted.

When will I be notified if my speaker submission has been chosen?

All submitters will be notified no later than September 30, 2016.



What Registration is included for Info Session speakers?

A limited number of registrations are included with Info Session sponsorship as outlined in your contract. All other Info Session speakers above this allotment receive free Core Package.

Are speakers reimbursed for their registration after they are selected to present at the Show?

Yes if you are selected as a speaker.

What happens if I lose my badge?

Lost badge replacements are issued in your Speaker Ready Room, or Main Registration onsite. You will be asked to present some form of government-issued ID, as well as pay an onsite processing fee to replace your badge.

Can I bring a guest to the Show to attend my Session?

Yes. All guests must be badged for security purposes, so your guest will be registered and will need to have the badge available in order to enter your Session room.



Does NAB Show New York reimburse my travel as a Speaker?

No. Speakers are responsible for their own expenses, to include hotel, meals, travel and ground transportation.

Are there negotiated rates for travel or hotel available for Speakers?

Yes. NAB Show New York negotiates hotel rates and travel deals for all Attendees. See Registration for additional information.


Ready Room

Will there be an online Speaker Ready Room?

Yes - it will be available soon. Access credentials will be emailed to all accepted speakers when the Speaker Management portal opens. Please contact if you have any questions or need your credentials.

Can I make updates to my account in the Speaker Ready Room?

Yes. In your “My Ready Room”, you will have the ability to:

  • Review your submissions/proposals
  • Update your contact information and bio
  • Upload your photo
  • Upload your session presentation or handouts

Is there a template for slide presentations?

Yes. You will find this in the Speaker Ready Room.

What is the deadline for making presentation changes?

Instructions and deadlines for uploading and changes to your PowerPoint presentations vary by conference. You will receive communications on deadlines when you are accepted as a speaker. 



Will my Session be recorded and if so can I get a copy?

No. Only PowerPoint presentations will be available. Speakers must complete the "Speaker/Panelist Release and Consent" form (available in the Speaker Ready Room) in order to release their presentations.

Can I record or film my session?

Requests are granted on a case-by-case basis, via Robin Walters. Typically Speakers must incur expenses on their own if they are recording, and a Filming Permit must be requested.



Are there paid speaking opportunities at NAB Show New York?

Not at this time.

Who attends the Conference Program?

NAB Show New York Attendee Demographics can be found here. More detail on audiences for each targeted program can be found in the Call for Speakers information.

When will accepted proposals become public on the

Proposals are posted as soon as the submission selections and proposed speakers for the sessions are finalized.

How can I increase pre-Show buzz about my Session?

NAB Show New York has several social media opportunities available for you to promote your presence as a Speaker. Once your Session is posted live on the NAB Show New York website, we recommend you also create a short URL to your session through one of the various "free" applications available such as

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